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Managing Inmate Paper Medical Records

  • March 18, 2020
Consider how you currently store files and identify the strengths and weaknesses of your filing system, not only as they relate to HIPAA but also as they relate to your daily needs for access, organization, and space. Identify where your system falls short, and be sure to address these issues when selecting your new system.
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Datum Weapons Cabinet Receives Perfect Score from NTOA

  • January 16, 2020
Datum is pleased to announce that its Weapons Cabinet has received a perfect score from the National Tactical Officers Association (NTOA) “Member Tested and Recommended Program.” In order to receive this score, a variety of factors were taken into account. The design, durability, ease of use, performance, and versatility…
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MobileTrak5® By Datum

  • October 18, 2019
As your facility and personnel grow, so does your need for storage. Expanding your storage capabilities shouldn’t mean outsourcing storage or expanding your facility. Your existing storage may need to be working harder for you. The MobileTrak5® is Datum’s leading high-density storage solution.
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Datum Preserves History with Archival Storage

  • October 18, 2019
Following a sizable merger, a U.S. refinery needed to find space within its corporate facility for 80 additional workstations and corresponding files. The department expanded to include seven work groups that all needed convenient central access to corporate tax documents. Previously, the department relied on lateral files, rotary cabinets, and vertical filing cabinets to manage its file storage needs, but with the addition of the workstations and limited floor space, the client needed a new alternative.
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Stabilizing Your Storage

  • October 18, 2019
How can all of those lighter-than-the wind individual pieces of paper become such a dense and heavy mass when collected and filed? Anyone who has ever been tasked with moving a full filing cabinet, or boxing the contents of one up for storage, knows that it takes a bit of strength to budge that weight. Many offices are stocked with filing cabinets, lateral files or other storage methods that not only collect that paper weight, but stack it fairly high.
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Managing Medical Records and Maintaining HIPAA Compliance

  • October 18, 2019
Hardcopy paper medical records are notoriously vulnerable to security violations. Hazards ranging anywhere from unprotected FTP access to normal (and unfortunately common) human error make medical file storage a challenge for healthcare providers everywhere. The Health Insurance Portability and Accountability Act (HIPAA) instituted guidelines for the secure handling of clients’ Protected Health Information – or PHI – and officials follow through with strict recourse anytime an agency fails to maintain compliance.
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Secure Storage Solutions for Government and Public Agencies

  • October 18, 2019
It’s time to look at the budget again. For government agencies and public entities, that means careful consideration of storage, shelving and filing systems. Safety, security, space and asset allocation, mobility and capacity are all top priorities – and common difficulties – for most public and government organizations.
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Electronic Files Are the Way of the Future…and So Is High-Density Storage

  • October 18, 2019
While you can find plenty of debate on whether the paperless office is a myth, paper usage in the U.S. reached its peak in 1999, followed by a steady decline of about 1 percent per year. That’s great news for the environment. Yet according to the Clean Air Council, the average American office worker still uses 10,000 sheets of copy paper each year, generating about two pounds of paper per day.
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Where to Go With Seven Miles of Files?

  • October 18, 2019
Since 1865, the Montana Historical Society has been building and preserving one of the nation’s oldest historic collections. By 2014, that collection had stretched to seven miles’ worth of precious records and artifacts stored on open shelves. The shelving system left items vulnerable to damage and dust and made poor use of the society’s space.
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Going the Million-Dollar Distance

  • October 18, 2019
Record keeping is a never-ending challenge for municipalities, and Northampton County in eastern Pennsylvania is no exception. In addition to the usual document storage, Northampton County houses an extensive historical archive stretching back more than 250 years. In 2004, the County ran out of space for its growing archives and turned to off-site storage for some of their files.
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Government Facts & GSA Information

  • October 18, 2019
The General Services Administration is a federal agency established on July 1, 1949, by President Harry Truman. Created to streamline the federal administrative work and involved in the disposal of war surplus items, today the GSA serves as the primary purchasing authority for all federal government agencies.
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Meeting HIPAA Compliancy

  • October 18, 2019
The products you use have to keep up with your duties and provide a maximum level of accessibility while maintaining patient protection and security. But in today’s fast-paced world of cyber-hackers, identity theft and digital fraud, you can’t go far enough to protect your personal information and the information of your customers and patients. And legally, it is necessary to take standard measures to protect the information your customers have provided you.
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Finding the Right Filing Solution

  • October 18, 2019
All filing systems are not built the same. Your needs are as unique as the type of files you use and one size does not fit all storage and filing needs. Whether your files are of the manila, hard-bound, boxed or antiquities variety and fill a room or are housed in a filing cabinet, Datum has the right solution for your office, business or institution.
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Ez2® Rotary Action File

  • October 17, 2019
Storing a growing number of files can be a hassle. From keeping everything organized to ensuring documents aren’t damaged, lost, or stolen is a problem for companies of almost every size and industry. Whether you have dozens of files or several thousand, the Ez2® Rotary Action File by Datum offers a practical solution to your growing storage needs.
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Legal File Storage

  • October 17, 2019
For years, law firms, courthouses, and records departments have relied on vertical or lateral filing cabinets and other cumbersome storage to store everything from sensitive legal documents to public records. Many firms are faced with the problem of growing storage needs and limited resources. Datum offers a range of products that are designed to meet the changing storage needs of professionals across the country.
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Refinery Corporate Facility, Merger and Expansion

  • October 10, 2019
To maximize the existing space, individual workstations were reduced in size and lateral files at individual workstations were eliminated. Datum installed two MobileTrak5® high-density mobile storage systems to replace the previous file storage units and to expand file storage capacity for the entire department within the existing footprint.
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Record Storage for South Windsor Police Department

  • June 21, 2019
The South Windsor Police Department needed to increase the storage capacity of their records department. They wanted a space efficient system, with room for future growth, and an aesthetically pleasing set up, as the area can be seen through a window in the building’s lobby. The solution was a MobileTrak®3 system equipped with 4Post™ shelving and drawers.
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Evidence Storage for Sandy Police Department

  • June 21, 2019
Relocating to a new facility left the Sandy Police Department of Sandy, OR, in need of a more consolidated and better-organized storage system in two different areas in their building. Their needs were specific: get the most storage out of the space allotted and do it within their budget.
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Four Keys to Efficient Records Management and Storage

  • June 21, 2019
Managing an organization’s records means much more than finding room for file boxes. Whether you’re responsible for sensitive patient records, historical materials, legal documents or tax records, how you manage your physical documents affects your organization in ways that go far beyond clutter and office organization. The following are five aspects your records management system needs to address.
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