As your facility and personnel grow, so does your need for storage. Expanding your storage capabilities shouldn’t mean outsourcing storage or expanding your facility. Your existing storage may need to be working harder for you. The MobileTrak5® is Datum’s leading high-density storage solution.
Following a sizable merger, a U.S. refinery needed to find space within its corporate facility for 80 additional workstations and corresponding files. The department expanded to include seven work groups that all needed convenient central access to corporate tax documents. Previously, the department relied on lateral files, rotary cabinets, and vertical filing cabinets to manage its file storage needs, but with the addition of the workstations and limited floor space, the client needed a new alternative.
How can all of those lighter-than-the wind individual pieces of paper become such a dense and heavy mass when collected and filed? Anyone who has ever been tasked with moving a full filing cabinet, or boxing the contents of one up for storage, knows that it takes a bit of strength to budge that weight. Many offices are stocked with filing cabinets, lateral files or other storage methods that not only collect that paper weight, but stack it fairly high.
Hardcopy paper medical records are notoriously vulnerable to security violations. Hazards ranging anywhere from unprotected FTP access to normal (and unfortunately common) human error make medical file storage a challenge for healthcare providers everywhere. The Health Insurance Portability and Accountability Act (HIPAA) instituted guidelines for the secure handling of clients’ Protected Health Information – or PHI – and officials follow through with strict recourse anytime an agency fails to maintain compliance.
It’s time to look at the budget again. For government agencies and public entities, that means careful consideration of storage, shelving and filing systems. Safety, security, space and asset allocation, mobility and capacity are all top priorities – and common difficulties – for most public and government organizations.
While you can find plenty of debate on whether the paperless office is a myth, paper usage in the U.S. reached its peak in 1999, followed by a steady decline of about 1 percent per year. That’s great news for the environment. Yet according to the Clean Air Council, the average American office worker still uses 10,000 sheets of copy paper each year, generating about two pounds of paper per day.
Since 1865, the Montana Historical Society has been building and preserving one of the nation’s oldest historic collections. By 2014, that collection had stretched to seven miles’ worth of precious records and artifacts stored on open shelves. The shelving system left items vulnerable to damage and dust and made poor use of the society’s space.
Record keeping is a never-ending challenge for municipalities, and Northampton County in eastern Pennsylvania is no exception. In addition to the usual document storage, Northampton County houses an extensive historical archive stretching back more than 250 years. In 2004, the County ran out of space for its growing archives and turned to off-site storage for some of their files.
The General Services Administration is a federal agency established on July 1, 1949, by President Harry Truman. Created to streamline the federal administrative work and involved in the disposal of war surplus items, today the GSA serves as the primary purchasing authority for all federal government agencies.
The products you use have to keep up with your duties and provide a maximum level of accessibility while maintaining patient protection and security. But in today’s fast-paced world of cyber-hackers, identity theft and digital fraud, you can’t go far enough to protect your personal information and the information of your customers and patients. And legally, it is necessary to take standard measures to protect the information your customers have provided you.
For many businesses, the mail room is the nerve center of the operation. It’s a busy beehive of activity, with its workers depended upon to make certain both interoffice and external mail is being routed to the right recipients in a prompt fashion. Delivery errors or lost mail pieces are costly events, with the potential to lose revenue or, perhaps worse, lost customer confidence as a direct result.
All filing systems are not built the same. Your needs are as unique as the type of files you use and one size does not fit all storage and filing needs. Whether your files are of the manila, hard-bound, boxed or antiquities variety and fill a room or are housed in a filing cabinet, Datum has the right solution for your office, business or institution.
Storing a growing number of files can be a hassle. From keeping everything organized to ensuring documents aren’t damaged, lost, or stolen is a problem for companies of almost every size and industry. Whether you have dozens of files or several thousand, the Ez2® Rotary Action File by Datum offers a practical solution to your growing storage needs.
For years, law firms, courthouses, and records departments have relied on vertical or lateral filing cabinets and other cumbersome storage to store everything from sensitive legal documents to public records. Many firms are faced with the problem of growing storage needs and limited resources. Datum offers a range of products that are designed to meet the changing storage needs of professionals across the country.
To maximize the existing space, individual workstations were reduced in size and lateral files at individual workstations were eliminated. Datum installed two MobileTrak5® high-density mobile storage systems to replace the previous file storage units and to expand file storage capacity for the entire department within the existing footprint.
The South Windsor Police Department needed to increase the storage capacity of their records department. They wanted a space efficient system, with room for future growth, and an aesthetically pleasing set up, as the area can be seen through a window in the building’s lobby. The solution was a MobileTrak®3 system equipped with 4Post™ shelving and drawers.
Relocating to a new facility left the Sandy Police Department of Sandy, OR, in need of a more consolidated and better-organized storage system in two different areas in their building. Their needs were specific: get the most storage out of the space allotted and do it within their budget.
During their move into a new building, the Watertown Police Department in Watertown, MA, found their current freestanding shelving to be less than adequate in storage capacity for their needs.
The City of Schenectady in New York is in the middle of economic growth, and as the city has grown, so has its police department. With this growth and the everyday need to collect and store evidence and property, the Schenectady Police Department set out to find a long-term solution. The Police Department instituted a bar code system for all of its property and evidence. To build on this system and its current storage facility, the Department needed help in the planning, development, and installation of a comprehensive storage system.
The Kentucky Air National Guard needed to expand their storage area where they house aircraft survival equipment. The end goal was to consolidate space so that additional training supplies could be stored, to include Pelican storage cases, response gear, parachutes, ML-4 survival kits, and more.
Managing an organization’s records means much more than finding room for file boxes. Whether you’re responsible for sensitive patient records, historical materials, legal documents or tax records, how you manage your physical documents affects your organization in ways that go far beyond clutter and office organization. The following are five aspects your records management system needs to address.
Tight budgets mean tight quarters for many law enforcement departments, and many are feeling the squeeze in their evidence and records storage areas. Unfortunately, crime doesn’t slow down just because department budgets are being cut back. If anything, the opposite occurs.
Today’s correctional facilities must proactively address overcrowding and claim more space to provide critical services that can decrease violence, enhance public safety, and reduce recidivism. Every element that goes into the design of a correctional facility has to meet a specific need, and it has to do so safely and efficiently. Specifying the right storage with the necessary security, versatility, and space is one important part of the solution.