IN THE NEWS

Storing a growing number of files can be a hassle. From keeping everything organized to ensuring documents aren’t damaged, lost, or stolen is a problem for companies of almost every size and industry. Whether you have dozens of files or several thousand, the Ez2® Rotary Action File by Datum offers a practical solution to your growing storage needs.

For years, law firms, courthouses, and records departments have relied on vertical or lateral filing cabinets and other cumbersome storage to store everything from sensitive legal documents to public records. Many firms are faced with the problem of growing storage needs and limited resources. Datum offers a range of products that are designed to meet the changing storage needs of professionals across the country.

To maximize the existing space, individual workstations were reduced in size and lateral files at individual workstations were eliminated. Datum installed two MobileTrak5® high-density mobile storage systems to replace the previous file storage units and to expand file storage capacity for the entire department within the existing footprint.

The South Windsor Police Department needed to increase the storage capacity of their records department. They wanted a space efficient system, with room for future growth, and an aesthetically pleasing set up, as the area can be seen through a window in the building’s lobby. The solution was a MobileTrak®3 system equipped with 4Post™ shelving and drawers.

Relocating to a new facility left the Sandy Police Department of Sandy, OR, in need of a more consolidated and better-organized storage system in two different areas in their building. Their needs were specific: get the most storage out of the space allotted and do it within their budget.

During their move into a new building, the Watertown Police Department in Watertown, MA, found their current freestanding shelving to be less than adequate in storage capacity for their needs.

The City of Schenectady in New York is in the middle of economic growth, and as the city has grown, so has its police department.
With this growth and the everyday need to collect and store evidence and property, the Schenectady Police Department set out to find a long-term solution. The Police Department instituted a bar code system for all of its property and evidence. To build on this system and its current storage facility, the Department needed help in the planning, development, and installation of a comprehensive storage system.

Managing an organization’s records means much more than finding room for file boxes. Whether you’re responsible for sensitive patient records, historical materials, legal documents or tax records, how you manage your physical documents affects your organization in ways that go far beyond clutter and office organization. The following are five aspects your records management system needs to address.

Tight budgets mean tight quarters for many law enforcement departments, and many are feeling the squeeze in their evidence and records storage areas. Unfortunately, crime doesn’t slow down just because department budgets are being cut back. If anything, the opposite occurs.