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The General Services Administration is a federal agency established on July 1, 1949, by President Harry Truman. Created to streamline the federal administrative work and involved in the disposal of war surplus items, today the GSA serves as the primary purchasing authority for all federal government agencies.

The products you use have to keep up with your duties and provide a maximum level of accessibility while maintaining patient protection and security. But in today’s fast-paced world of cyber-hackers, identity theft and digital fraud, you can’t go far enough to protect your personal information and the information of your customers and patients. And legally, it is necessary to take standard measures to protect the information your customers have provided you.

For many businesses, the mail room is the nerve center of the operation. It’s a busy beehive of activity, with its workers depended upon to make certain both interoffice and external mail is being routed to the right recipients in a prompt fashion. Delivery errors or lost mail pieces are costly events, with the potential to lose revenue or, perhaps worse, lost customer confidence as a direct result.

All filing systems are not built the same. Your needs are as unique as the type of files you use and one size does not fit all storage and filing needs. Whether your files are of the manila, hard-bound, boxed or antiquities variety and fill a room or are housed in a filing cabinet, Datum has the right solution for your office, business or institution.

Storing a growing number of files can be a hassle. From keeping everything organized to ensuring documents aren’t damaged, lost, or stolen is a problem for companies of almost every size and industry. Whether you have dozens of files or several thousand, the Ez2® Rotary Action File by Datum offers a practical solution to your growing storage needs.

For years, law firms, courthouses, and records departments have relied on vertical or lateral filing cabinets and other cumbersome storage to store everything from sensitive legal documents to public records. Many firms are faced with the problem of growing storage needs and limited resources. Datum offers a range of products that are designed to meet the changing storage needs of professionals across the country.

To maximize the existing space, individual workstations were reduced in size and lateral files at individual workstations were eliminated. Datum installed two MobileTrak5® high-density mobile storage systems to replace the previous file storage units and to expand file storage capacity for the entire department within the existing footprint.

The South Windsor Police Department needed to increase the storage capacity of their records department. They wanted a space efficient system, with room for future growth, and an aesthetically pleasing set up, as the area can be seen through a window in the building’s lobby. The solution was a MobileTrak®3 system equipped with 4Post™ shelving and drawers.

Relocating to a new facility left the Sandy Police Department of Sandy, OR, in need of a more consolidated and better-organized storage system in two different areas in their building. Their needs were specific: get the most storage out of the space allotted and do it within their budget.

During their move into a new building, the Watertown Police Department in Watertown, MA, found their current freestanding shelving to be less than adequate in storage capacity for their needs.

The City of Schenectady in New York is in the middle of economic growth, and as the city has grown, so has its police department.
With this growth and the everyday need to collect and store evidence and property, the Schenectady Police Department set out to find a long-term solution. The Police Department instituted a bar code system for all of its property and evidence. To build on this system and its current storage facility, the Department needed help in the planning, development, and installation of a comprehensive storage system.

Managing an organization’s records means much more than finding room for file boxes. Whether you’re responsible for sensitive patient records, historical materials, legal documents or tax records, how you manage your physical documents affects your organization in ways that go far beyond clutter and office organization. The following are five aspects your records management system needs to address.